# Schedule a session

### aim

To schedule session recording in advance.

### prerequisites

- Your Viso license includes the Scheduler Module.
- Your user role allows session recording (Technician, Administrator, or Trainer).

### procedure

1. Open the **Scheduler** tab.
2. Double-click a time slot or press the **New schedule** button.
3. Enter a Session name in the **Name** field if you did not [Specify a default session name](https://bookstack.noldus.com/link/725#bkmrk-page-title).
4. Select for single, composite or separate sessions.
5. Select the Location from the list.  
    If composite session or separate session recording is selected, you can select multiple locations.  
    See [Select multiple locations to record a composite session](https://bookstack.noldus.com/link/738#bkmrk-page-title)
6. Optionally, select other users or groups of users from the **Participants** list to invite them to the session.  
    See[ Invite participants](https://bookstack.noldus.com/link/727#bkmrk-page-title)
7. Optionally, edit the Start time, or End time.  
    [![image.png](https://bookstack.noldus.com/uploads/images/gallery/2023-12/scaled-1680-/vE7CiMJbh89vKCT4-image.png)](https://bookstack.noldus.com/uploads/images/gallery/2023-12/vE7CiMJbh89vKCT4-image.png)

1. Click **OK**. The scheduled session now appears in the Dashboard of the user that created it and the ones that are invited.

See also [The Scheduler in detail](https://bookstack.noldus.com/link/758#bkmrk-page-title)

## Notes

- The Composite and Separate sessions options are only available if the person with the Technician account enabled it in the Recording Methods.
- If you schedule consecutive sessions without gaps in between, recording of the second and third etc. session starts once the previous session was saved. This can result in a recording that is a few seconds shorter than scheduled. It is always recommended to leave a few minutes between recordings.
- Trainees are not able to view the Scheduler. Their Dashboard lists the sessions they are invited to.
- If a user is removed by e.g. the Administrator or the Technician and this person has been included in the list of participants of a scheduled session, the list will be updated automatically by the system.